Administrative Assistant

Job Title: Administrative Assistant for a Private Education Consulting Firm

Employer: ELC Canada/USA

Business Address & Location of Work: 4789 Yonge St. #410 North York, Ontario, M2N 0G3 * Remote work available during the Covid-19 pandemic

Terms

Terms of employment

Full-time and Permanent

Employment Conditions

Morning, Day, Evening, Flexible hours

Wage

$23 per hour based on 30 hours per week

Benefits

10 paid vacation days per year

Skills & Requirements

Languages

English

Education

Secondary (high) school graduation certificate required, College diploma in business preferred

Experience

Minimum 1 year of relevant work experience required, Experience in the private/international education industry preferred

Transportation/Travel Information

Willing to travel

Work Conditions and Physical Capabilities

Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail

Personal Suitability

Ability to multitask, Flexibility, Reliability, Organized, Excellent written communication, Team player, Accurate

Area of Specialization

Correspondence, Reports and records, Contracts, Invoices, Charts, tables, graphs and diagrams

Business Equipment and Computer Applications

MS Excel, MS Office, MS Word, MS PowerPoint

Operating Systems and Software

Google Docs

Specific Skills

Arrange and co-ordinate seminars, conferences, etc., Record and prepare minutes of meetings, seminars and conferences, Schedule and confirm appointments, Answer telephone and relay telephone calls and messages, Answer electronic enquiries, Compile data, statistics and other information, Order office supplies and maintain inventory, Type and proofread correspondence, forms and other documents, Greet people and direct them to contacts or service areas, Arrange travel, related itineraries and make reservations, Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Others

Fluency in the Korean language and knowledge of Korean education industry are great assets.

Responsibilities

• Assist the management (president) with various administrative duties including answering calls and email enquiries
• Draft and proofread correspondence, invoices, presentations, reports, brochures and webpages
• Organize and confirm online and offline appointments and business meetings of the management
• Plan, attend meetings and prepare reports and minutes after the meetings
• Communicate with clients, business partners and potential business partners and relay messages to the management or appropriate persons
• Arrange travel schedules and make reservations
• Compile data, statistics and other business information of domestic and international business partners and competitors, industry trends and report them to the management
• Monitor social media activities to study the industry trends and to promote the business
• Order office supplies and maintain inventory

How to apply

By email

hr.aiot@gmail.com