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Jul 28, 2022

Administrative Assistant (NOC: 1241)

  • 12 Steinway Blvd Unit 13, Etobicoke, Ontario, M9W 6M5 
Full time Admin-Clerical

Job Description

Ray Management Company Ltd. 

Ray Management Company Ltd. has an immediate opening for an experienced Administrative Assistant (NOC: 1241) at our location in Etobicoke, Ontario. 

As an Administrative Assistant (NOC: 1241), you will perform some or all of the following duties: 

·       Greet people and direct them to contacts or services areas.

·       Respond to customer requests & queries via phone and email in a professional and timely manner.

·       Enter new orders into the systems and maintain the customer portals with up to date information.

·       Answer and direct phone calls.

·       Determine and establish office procedures.

·       Organize and schedule appointments.

·       Schedule meetings, develop agendas, and record minutes.

·       Book meeting rooms as required.

  • Open and distribute regular and electronic incoming email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of Company reports
  • Carry out administrative activities of the establishment.
  • Making reports for sales and pending orders.
  • Arranging shipping schedule and tracking once the goods are exported from supplier location.
  • Regularly communicate with suppliers for material readiness status & making reports for the same.
  • Coordinating with accounts department for customer’s due payment details.

·       Prepare and proofread and edit correspondence, presentations, and relevant material.

·       Organize and maintain a filing system for important and confidential company documents.

·       Order office supplies and research new deals and suppliers

  • Update and maintain office policies and procedures.


  • Completion of Secondary School is required.
  • A university degree or college diploma in business or public administration may be required.
  • 1 to 2 years of experience in senior clerical or executive secretarial positions related to office administration is required.

Terms of employment: Permanent, Full time (35-40 hours/week)

Compensation: CA $ 26.25 /hour

Location: 12 Steinway Blvd Unit 13, Etobicoke, Ontario, M9W 6M5 

To apply e-mail your resume to:  raymanagementjobs@gmail.com

Employer Name:

Ray Management Company Ltd. 

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