Title:                                     Offsite Project Coordinator  

Employer:                           Rockhill Contracting

Address:                              1195 West 49th Avenue, Vancouver, BC, V6M 2P9

Term:                                    Full time, 40 hours/Per Week

Salary:                                  $35.00 Per Hour

Benefits:                             Standard benefits apply

Vacation:                             10 days / 4% gross salary

Language:                           English

About Us

Trading and growing since 2019, Rockhill Contracting is a full-service landscape construction and small civil company. Built on the foundation of the owners combined local experience of over 30 years, Rockhill Contracting is looking to expand in multiple sectors and offer a wide range of clients the best possible service for their landscape construction and small civil projects.

Rockhill Contracting is a growing company with aims to become an industry leader in the next 5 years.

We are looking for an experienced Offsite Project Coordinator to join our dynamic team. We want people to stay for the long term, work hard, earn a fair wage and build a future for themselves and their families. Most of all, we want our staff to be happy, satisfied with an honest day's work and make sure you have a laugh or two along the way.  Rockhill Contracting is an equal opportunity employer.

Position

Reporting to the Senior Management Team, the duties of the Offsite Project Coordinator are as follows:

• Daily project admin tasks and Management of Microsoft Planner tasks for projects
• Updating of excel sheets for project scheduling, projections, and forecasting
• Updating and management of excel sheets for suppliers, clients, subcontractors and quote tracker
• Preparing site reports and deficiency reports after walkthroughs and site visits
• Assisting with management of computer software and improvements to processes
• Assisting with marketing.             
• Project submittal coordination and sourcing under direction of management
• Management of Drop Box folders & filing
• Review of details, specs and drawings for comprehensive knowledge of each project
• Plant coordination with nurseries/brokers such as:
  • Plant counts, submittals and orders
  • Tree sourcing and orders
• Deficiency Management – coordinating to organize and complete deficiencies of all projects
• Dealing with day-to-day orders, planning and coordination directly with foreman (i.e., Slingers, fabric, drain mat orders, soil orders, pavers orders)
• Preparing of project closeout document, as-builts, warranties and maintenance manuals
• Post construction walkthroughs, warranty review and documentation
• Budget reviews, monitoring of all expenditures and preparing monthly reports to submit to management
• Running total of budget, cost savings, subcon awards for periodic review of management
• Ad hoc duties (administration, invoicing, billing etc. if required)
• Management of quote invites and inquiries, setting up quotes on Drop Box, downloading drawings and specifications to correct folders
• Management of quotes calendar and keep up to date with addendums, date changes for submissions etc.
• Add quotes and information into the quote tracker and keep up to date with follow up notes and dates.
• Use Stack software for take offs and estimating
  • Assisting with building of Stack assemblies and item pricing
  • Keeping track of Stack improvements and functions
  • Using Stack reporting for effective reviews and cost saving spreadsheets
• Assisting with updating of unit pricing spreadsheet
• Assisting with updating of custom pricing spreadsheets (for more custom items not in Stack)
• Preparing estimates for review by management, booking initial take off and pricing review and final review for submission
• Effective and efficient communication with suppliers, subs and vendors for obtaining pricing and quotes.
• Ability to gather the relevant information for pricing and quotes from the drawings and details, noting discrepancies and issues prior to submitting estimate.
• Ability to organize your estimating time, understanding the details and drawings prior to take offs, sending all pricing emails together, making sure you note any issues or discrepancies with the drawings
• Confident in doing complex take offs, voiding, CIP concrete walls, custom fencing etc.
• Following standard processes to ensure all estimates are reviewed and checked correctly (following ‘Project workflow’ process sheet as needed)

Requirements

The job requirements for Offsite Project Coordinator are as follows: 

Qualifications:

·         Bachelor’s Degree

·         3 years’ experience as project coordinator.

·         Superior Microsoft 365 skills (MS Office, SharePoint, Dynamics).

• Confident with numbers, formulas, and basic to medium complexity mathematical practices

·         Exceptional verbal and written English.

·         Full clean Driver’s License.

Skills and Competencies:

·         Accountable - Fast and efficient, able to respond to sense of urgency and competing priorities.

·         Motivated - Displays intent & desire to learn and become a subject matter expert (advance skill level).

·         Resourcefulness - Proactive & takes initiative, anticipates senior management needs regarding data, reporting and meeting deadlines.

·         Organized & Detail Oriented - Reliable and quality control oriented, takes pride in accuracy.

·         Perceptive - Exceptional analytical abilities, critical thinker, intuitive information processing skills.

·         Excellent presentation skills; Able to proof, format and present/print documents or charts in line with professional standards of the company.

• Communicator - Good reasoning and negotiation skills.

·         High attention to detail and creativity.

·         Firm grasp on all technical aspects of Landscape and Construction

To apply, please e-mail your resume to: npursey@rockhillcontracting.com