Administrative Assistant (NOC: 13110)

 Work must be completed at the physical location. There is no option to work remotely. 

RESPONSIBILITIES 

Tasks 

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals 

• Coordinate the flow of information within the team 

• Open and distribute mail and other materials 

• Review HR projects to assure compliance with laws and regulations 

• Establish and implement policies and procedures 

• Determine and establish office procedures and routines 

• Schedule and confirm appointments 

• Manage contracts 

• Answer telephone and relay telephone calls and messages 

• Answer electronic enquiries 

• Compile data, statistics and other information 

• Oversee the preparation of reports 

• Order office supplies and maintain inventory 

• Arrange travel, related itineraries and make reservations 

• Greet people and direct them to contacts or service areas 

• Set up and maintain manual and computerized information filing systems 

• Type and proofread correspondence, forms and other documents 

• Perform data entry 

• Provide customer service 

• Maintain and manage digital database 

• Consult with clients after sale to provide ongoing support 

EXPERIENCE AND SPECIALIZATION 

Computer and technology knowledge 

MS Excel 

MS PowerPoint 

MS Windows 

MS Word 

MS Office 

Electronic mail 

Area of specialization 

Correspondence 

Reports and records 

Contracts 

Client focus 

Reliability 

Time management 

Adaptability 

Accountability 

Dependability 

Due diligence 

Quick learner 

WHO CAN APPLY TO THIS JOB? 

Only apply to this job if: 

• You are a Canadian citizen, a permanent or a temporary resident of Canada. 

• You have a valid Canadian work permit. 

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application. 

HOW TO APPLY 

Direct Apply 

By applying directly on Job Bank (Direct Apply)